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Covid-19 Update

Further information about how our Trust and schools are taking necessary precautions since the outbreak of the Coronavirus, can be found in our Trust’s ‘Coronavirus (COVID-19) website section’.

Further information on the free school meals scheme can be found here:

Thank you for your cooperation in keeping students at home wherever possible.  Please note that because of staffing plans, parents of key workers should email or call 03333 602120 by 9am the day before to be eligible for provision the next day.

Key Worker letter

Provision for all students

Bursary and Discretionary Funds

Bursary and Discretionary Funds

Please be aware that the 16-19 Bursary is different from the Educational Maintenance Allowance that ceased on 1 January 2011 to new applicants. Students in the sixth form, who are in need of some minor financial support, can apply to the School’s 16-19 Bursary Fund. This fund replaced the old EMA and has been allocated directly, by the government, to individual Schools to administer. This funding does not replicate the EMA and the amount of money available for distribution is much less. Therefore, we are committed to distributing Bursaries to those students with the greatest need.

The Application process:

Application forms can be found on the website. The original deadline for receipt of applications is  Friday 11th October. Applications received after this point will be considered at the end of each month and are subject to available funds.

Decision Making Process

The applications will be assessed by a panel of four and bursaries awarded on the greatest need. Applicants will be informed, in writing, of the panel’s decision by the end of the following week. Should your application be successful you will be expected to sign the 16-19 Bursary Fund Contract 2019-2020 and adhere to these terms.

Payments and Conditions of Bursary

The Rochester Grammar School will operate a discretionary payment system for specific educational purposes such as: books & equipment; transport, meals in school, examination re-sit fees; University application (UCAS) fees; costs of travel to HE interviews; educational visits (including residential).  In most cases, no money will be given directly to students; payments or purchases will be made on their behalf.

At the end of each term a review will be made on attendance, punctuality and behaviour and adjustments may be made to your next allocation. You will be informed of this in writing.

Appeals – Complaints Procedure

You have the right to appeal and/or complain if you feel that your case has not been given fair consideration. Appeals should be made in writing to Mrs C Brinklow (Head of School) in the first instance. If a further appeal is to be requested then this will be heard by a Governor’s sub-committee of 2 members including: a school governor and a neutral member of staff.

Level One: Vulnerable Students Bursary

The government has identified that the students most in need will fit into the groups identified below and these students may be eligible for a Bursary of £1,200 per year.

  • A Student in Care;
  • A Care Leaver;
  • Student in receipt of Income Support;
  • Disabled student in receipt of employment support allowance and disability living allowance.

Parents/students will need to prove entitlement. This will be in the form of appropriate supporting documentation from the relevant Government Departments.

If personal circumstances change during the year you MUST notify the school immediately.

Level Two: Discretionary Bursary

Those students who do not meet the criteria for level 1 above may fit the criteria for level 2. This may entitle them to a small bursary or enable the school purchase educational items on their behalf. Such payments could include IT equipment, educational equipment, free school meals, transport costs etc. The amount will be dependent on the number of applications for assistance and the total bursary fund provided by the Government to the school.

To be able to make application for this funding students will have to prove that they meet some or all of the following criteria in the form of appropriate supporting documentation.

That they or their parent(s) are on income support or other means tested benefits

  • That they fulfil UK residency conditions;
  • That they were eligible for free school meals last year.

If your personal circumstances change during the year you MUST notify the school immediately.

Evidence requirement: evidence of household income by way of a P60, Working Tax Credit annual statement from HMRC, Receipt of Benefit Notification, Tax Credit Award Notification or Self Employed Income Notification must be provided to the school Finance Office along with the completed application form.

Level Three: Discretionary Fund

From time to time students may be faced with identifiable financial difficulties but they do not fit into category 1 or 2. These students may be eligible for some limited financial assistance. This can be for:

  • Transport costs;
  • Books and equipment;
  • Educational trips;
  • Examination re-sit fees;
  • Free school meals for a specific period.

Applications must be made using formal application to the school and these will be treated in the strictest confidence. Discretionary payments may be awarded on either a match funded or full cost basis.

Please ensure you have read and understood the school’s statement regarding bursary applications before completing this form. Please note if a bursary is awarded the payments will be made subject to the conditions of the 16-19 Bursary contract being met.